Guidelines to Bear in Mind Concerning the Novel Coronavirus Infection (No.4)
February 26, 2020
To all Okayama University Students and Staff
Hirofumi Makino, President of Okayama University
Based on the government’s Basic Policy on Countermeasures against the Novel Coronavirus Infection issued on February 25, students, faculty and university staff should reconfirm the following guidelines to bear in mind and please take appropriate action.
- Preventative measures against the spread of infection
- Guide for medical examination or consultation
- Those Returning or Coming to Japan from China
- Voluntary restraint on travel to China and other areas
- Student authorized absence from classes
- Staff and Faculty Members’ Exemption from Duties
- Notification of overseas travel
- Voluntary restraint on acceptance of research scholars, etc.
- Voluntary restraint on volunteer activities, etc.
- Voluntary restraint on the holding of events, etc.
(Preventative measures against the spread of infection)1 As hand washing (prevention against contact infection), wearing a mask for cough etiquette (prevention of infection by airborne droplets) are considered effective for the prevention of the spread of novel coronavirus infection, please ensure that you carry out these preventative measures in a thoroughgoing manner.
If you have symptoms of a cold, such as a fever, take it easy and rest at home. Not coming to the university or going to work when you are feeling unwell are good preventative measures against the spread of infection.
(Guide for medical examination or consultation)2 If you have the following symptoms, please consult your nearest “Returnee or Contact Consultation Center.”
・Cold symptoms and a fever of 37.5 oC or more continuing for four or more days
・Strong sluggishness (sense of tiredness), breathing difficulties (respiratory distress)
As a result of the consultation, in the case that there is a suspicion of novel coronavirus infection, you will be asked to go to a medical institute that has established a returnee or contact outpatient facility. Please wear a mask and undergo an examination at that facility.
◆ Returnee or Contact Consultation Center (Public Health Center)
＜Consultation Center for Returnees or Contacts regarding Novel Coronavirus Infection (Japanese Ministry of Health, Labour and Welfare website)＞
* As a result of the examination, if there is suspicion of novel coronavirus infection, please contact the Okayama University Health Service Center by telephone
TEL 086-251-7217（Weekdays 8:30 to 17:00）
(Those Returning or Coming to Japan from China)3 Those returning or coming to Japan from China (including transfers) should stay at home to observe their symptoms for 14 days after traveling from China even if they feel that they are in good physical condition. Please ensure that you, without fail, always take your temperature every day (twice, once in the morning and once in the evening), wash your hands and wear a mask.
In addition, all persons returning or coming to Japan from China (including transfers), please contact the Health Service Center by telephone. At the same time, please send a medical interview sheet and a medical progress report to the Health Service Center.
TEL 086-251-7217（Weekdays 8:30 to 17:00）
Health Service Center
(Voluntary restraint on travel to China and other areas)4 For the foreseeable future, regarding travel to China, etc. please take action such as postponing or cancelling your travel in accordance with the danger level.
(Student authorized absence from classes)5 In the case that you are diagnosed as having novel coronavirus infection at a medical institute, or if you return or come from China as in 3 above, students who need to be absent from classes will be treated as having authorized absence from classes.
Call for Caution regarding the Novel Coronavirus Infection
(Staff and Faculty Members’ Exemption from Duties)6 In the case of diagnosis as having novel coronavirus infection at a medical institute, or if you return or come from China as in 3 above, staff and faculty members who cannot be present at their posts to engage in work duties will be treated as having staff and faculty members’ exemption from duties.
(February 3 General Affairs and Planning Department Personnel Division Personnel Notification “Regarding Employment Measures, etc. Related to Novel Coronavirus Infection”)
(Notification of overseas travel)7 In the case of overseas travel, staff and faculty members should please submit a Notification of Overseas Travel. Students must, without fail, register overseas travel using a Notification of Travel Abroad for Study or a Notification of Private Overseas Travel using the Okayama University International Exchange Support/Overseas Travel Registration System while at the same time registering your travel on the “Tabi-reji” (for overseas stays of less than three months) or the “Zairyu Todoke ORRnet” (for residence overseas of three months or more) operated by the Japanese Ministry of Foreign Affairs.
(Voluntary restraint on acceptance of research scholars, etc.)8 Please either postpone or cancel acceptance of research scholars, etc. from China
(Voluntary restraint on volunteer activities, etc.)9 Please exercise voluntary restraint on voluntary support activities in places where people affected by the novel coronavirus are staying or are present, and please exercise careful and voluntary restraint against any careless approach to such a place.
(Voluntary restraint on the holding of events, etc.)10 From the viewpoint of preventing the spread of infection, we ask the organizers of events, etc. to consider once again the necessity of holding the event, etc. based on the spread of infection and the situation of the venue.
Further, regarding participation in events held inside Japan, we ask that you consider postponement, etc.
Finally, when making responses or taking measures against the novel coronavirus infection, please keep in mind sufficient care for personal information and ensure that you remain calm when making responses or taking measures.
As the situation is changing even at present, please pay attention to new information, including at the following websites.
〇Overseas travel safety information/ Japanese Ministry of Foreign Affairs
〇Japanese Ministry of Health, Labour and Welfare
〇Notifications and telephone consultation desks for novel coronavirus in each prefecture (Prime Minister’s Office website)
〇“Tabi-regi” or the “Zairyu Todoke ORRnet” /Japanese Ministry of Foreign Affairs
〇Okayama University International Exchange Support/Overseas Travel Registration System
○Regarding Infection measures
Health Service Center 086-251-7217
Safety and Health Department, Health Division 086-251-8984,7286,7100
○Regarding study abroad program and international student affairs
International Affairs Department 086-252-7079（inbound）,7037（outbound）
○Regarding student and academic affairs
Academic Affairs Department 086-251-8423
○Regarding matters related to staff and work
General Affairs and Planning Department, Personnel Division 086-251-7029
○Regarding events, etc.
General Affairs and Planning Department, General Affairs Division 086-251-7007